AI-Enabled Operations & Content Coordinator
Location: Surfers Paradise, Gold Coast QLD
Duration: Full time
Salary: $100,000 + KPI bonus
Snapshot of the Role
Beard.com is building the next generation of private-equity house—one that wins by creating demand, not just managing balance-sheets. With multiple portfolio brands launching or being acquired, we need a high-agency operator who can keep the wheels turning and super-charge them with AI, automation, and creative content capture. You’ll step into the gap left by our former EA (now GM of One Life Club) and quickly grow beyond it—owning the operational backbone that lets Simon Beard and the wider team move at lightspeed.
Operational glue: Inbox & calendar triage, follow-ups, meeting prep• Light project-management in Asana/Airtable• Basic event logistics for board meetings, strategy off-sites, & small (≤ 25 pax) workshops
AI & automation• Spin up no-code landing pages (Webflow/Framer/etc.)• Connect forms → Zapier → Airtable → Slack to keep data flowing• Maintain our internal “one brain” knowledge base so the team can query meetings, docs, and notes via GPT
Content capture• Set up and run our in-house podcast studio (everything’s plug-and-play—just needs an operator)• Film key meetings/behind-the-scenes moments; organise raw footage for editors• Knock out quick Canva decks or 15-sec video edits when urgency hits
Reporting• Pull weekly snapshots from Shopify, Meta Ads, Airtable, etc. into concise dashboards• Highlight blockers or wins without waiting to be asked
What Does Success Look Like?
Inbox at < 5 unanswered actionable emails daily, 24-hour turnaround on scheduling requests, automated data flows saving the team 10+ hours/week, and a steady stream of publish-ready content clips capturing Simon’s thought leadership.
You’ll Bring
Must-haves
Gold Coast resident (able to join in-person sessions 1-2 days/week and travel locally with Simon when needed)
Demonstrated high agency—you hunt answers, not instructions
Comfortable with no-code stacks: Zapier / Make, Airtable, Webflow/Framer, Google Workspace
Basic media skills: camera setup, audio checks, elementary video trimming (CapCut, Premiere Rush, or similar)
Strong written English for crisp emails, summaries, and slide copy
Ruthless prioritisation and follow-through—zero loose ends
Nice-to-haves
Podcast production or livestreaming experience
Familiarity with prompt engineering / GPT workflows
Event-coordination experience for intimate sessions (≤ 25 people)
Design sense in Canva or Figma
What’s on Offer
Approx. A$100k base (commensurate with experience) + performance bonus.
Front-row seat to how modern private equity, AI, and demand creation collide
High-autonomy environment—bias to action is rewarded, bureaucracy is not
Hybrid flexibility + coworking & studio access on the Gold Coast
MacBook, podcast gear, and any software you need
One Life Club membership for ongoing learning & network growth
How to Apply
We value initiative and going above and beyond - so instead of just clicking "Apply Now," we invite you to demonstrate your strategic thinking and practical experience.
Email [email protected] and include:
The most resourceful thing you’ve ever pulled off with under AUD $500 and no playbook
A Loom showing a Zapier or Make scenario you’ve built (blur any sensitive data)
Attach/link any portfolio pieces: landing pages, dashboards, Canva decks, micro-videos.
We're looking for someone analytical, ambitious, and passionate about driving growth through creator-led storytelling. If that's you, let's talk.
